Visa requirements

Denmark is a Member State of the European Union. You can see here if you will need to obtain a visa to enter Denmark; if so read carefully about visa procedure further below on this page

Visa procedure presenters:

If you need a visa, please observe the following procedure:

Visa applications should be filed at a Danish representation abroad. Please be aware that the visa processing may be quite lengthy. We therefore advise you to start the application process 3 months before the conference and no later than 2 months before. When applying for a visa to Denmark, you may need a letter of invitation from us. In that case, a special form VU3 is to be used. In order to obtain an invitation from us, you must follow these steps (presenters with an accepted abstract only!):

  1. Register and pay for the conference
  2. Download the invitation form
  3. Fill out your personal details in sections 3, 4, 5 and 6
  4. Send the filled out form by e-mail to Please remember to specifiy the e-mail address of your local Danish representation where your visa application will be processed. Please note: The form must be sent from an e-mail address that corresponds with the applicant's name and/or affiliation.

In case you have followed all the above procedures, we will send the signed invitation form by e-mail to  the Danish mission where you have filed your visa application within 5 working days. In case of a failed visa application, your registration fee will be refunded.

Please note: only invited presenters will get assistance in obtaining a visa.